How managed workflow ops works
We do not just build and leave. We monitor, fix, and improve your workflows continuously — so you can focus on running your business.
Book a Free Ops AuditThe 5-step process
Ops Audit (Week 1)
We spend 60–90 minutes understanding your workflows, tools, and pain points. We identify where time and revenue leak.
Deliverable:
Audit report with prioritized opportunities
Timeline:
2–3 business days
Blueprint (Week 1)
We propose the 2–3 workflows that will save you the most. Clear explanation of what each workflow does, what triggers it, and what outcomes to expect.
Deliverable:
Workflow blueprint document + timeline
Timeline:
2–3 business days
Build + Test (Week 2)
We design, build, and test your first workflow. You approve before go-live. We handle all integrations and ensure data flows correctly.
Deliverable:
Built workflow ready for production
Timeline:
5–7 business days
Go-Live (Week 2)
First workflow goes live. We monitor closely for the first 48 hours to ensure smooth operation. Team receives documentation and support.
Deliverable:
Live workflow + documentation
Timeline:
Day 1 of go-live
Monitor + Improve (Ongoing)
Monthly performance reviews. Break-fix support included. We identify next workflows to build and continuously optimize existing ones.
Deliverable:
Monthly reports + improvements
Timeline:
Every month
First workflow live in 2 weeks — guaranteed
Guarantee applies to the agreed Starter Workflow scope once required access and approvals are provided. Complex integrations may extend timelines.
What you need to provide
We handle the technical work, but we need a few things from you to deliver results
Access to your systems
We need appropriate access to the tools we will integrate (CRM, email, calendars, etc.). We follow principle of least privilege.
Approvals and decisions
You approve the blueprint before we build. You approve workflows before go-live. Clear decision points keep timeline on track.
Information about your processes
The better we understand your workflows, the better we can automate them. We ask questions, you provide context.
One-off automation vs managed ops
Understanding the difference helps you choose the right approach
| Aspect | One-off Automation | Managed Ops |
|---|---|---|
| Build workflows | Yes | Yes |
| Monitoring & alerts | No | Yes (24/7) |
| Break-fix support | Charged separately | Included |
| Performance reviews | No | Monthly |
| Continuous improvements | No | Yes |
| Add new workflows | New project | Part of service |
| Best for | Single workflow need | Ongoing operations |
Plans start from $799.
Offboarding promise
You own your workflows and data. Always.
If you ever need to transition away from FlowWorks, we provide:
No lock-in. No hostage situations. Just professional service and clean exits when needed.
Ready to get started?
Book a free ops audit and we will show you exactly where time and revenue are leaking — and what to fix first.